HangTime / Guides / Connect your work schedule

How to connect your work schedule or calendar to HangTime

Your real schedule already lives somewhere: a Google Calendar, a work Outlook, the scheduling app your hospital or restaurant posts shifts to. Retyping it into another app is exactly the kind of maintenance that kills group-planning tools. So HangTime connects instead: pick the calendar once, and your outside life flows in so Find Time can plan around it.

Step 1: Tap Connect a calendar on this phone

In HangTime, open Edit profile, scroll to Calendars, and tap the connect button. iOS will ask for calendar access. It's the same permission any calendar app needs, and iOS only offers full access for reading a calendar, so that's what the prompt says. HangTime uses it for exactly two things: reading the calendars you pick, and, if you turn it on later, writing your hangs to a calendar you chose.

Step 2: Pick a calendar

You'll see the calendars already on your phone, grouped by account. Anything in your Calendar app works:

• Google Calendar, if your Google account is set up on your iPhone.
• iCloud calendars, including ones shared with you.
• Outlook / Microsoft 365, personal or work.
• Workplace scheduling apps: NurseGrid, 7shifts, When I Work, and most others can sync your shifts to your phone's calendar. Once they do, that calendar shows up here.

Pick one, give it a name if you like, and choose whether it holds calendar events or your work schedule.

Step 3: Choose who can see it

For calendar events, set a privacy tier just like any event you create: anyone, followers, close friends, or only you. For anything others can't see, decide whether it shows as a busy block or as free time. Friends planning with you automatically plan around your real schedule, always at the visibility level you've chosen.

Connected calendars sync every time you open HangTime. Tap Sync now on the calendar's card any time you want it sooner.

Work calendars are special

Mark a calendar as a work schedule and HangTime imports shifts as your actual work days rather than generic busy blocks: hours land as hours, overnights stay overnight, and Days off mode understands them. One rule keeps you in charge: anything you set by hand wins over the import. Swap a shift away, mark a day off, and the next sync respects it.

Put your hangs on your calendar, too

It works in both directions. Turn on Put my hangs on my calendar and every hang you accept shows up in your Calendar app, with who's going and the details. When a time changes in HangTime, the entry updates. Tap the link in the entry and it opens the hang.

HangTime creates its own calendar named HangTime (in iCloud, so it reaches your other Apple devices), or you can pick a calendar of your own. And if you delete a hang from your Calendar app, you choose whether it stays gone or comes back on the next sync.

Have a link instead?

Some calendars aren't on your phone, and some shift apps only offer a calendar link. For those, tap Have a calendar link instead? under the connect button and paste the calendar's iCal URL (a link ending in .ics or starting with webcal://):

• Google Calendar: Settings → your calendar → "Integrate calendar" → Secret address in iCal format.
• Outlook / Microsoft 365: Settings → Calendar → Shared calendars → Publish a calendar → copy the ICS link.
• Workplace scheduling apps: look for "sync to calendar" or "export to iCal" in the app's settings.

Feeds added by link can also sync automatically in the background, every few hours, with any failure flagged on the feed's card instead of silently going stale.

The privacy part, plainly

• HangTime reads only the calendars you pick, and only while the app is open. It never scans the rest.
• It never writes to a calendar you didn't choose. Hangs only go to the HangTime calendar or one you selected, and only if you turned that on.
• Removing a connected calendar removes the events it brought in.
• Every imported iCal link is encrypted and never shown back to anyone, including you. Treat a link like a password: anyone who has it can see that calendar. If one ever leaks, generate a fresh one from your calendar provider.

Connect, or type it in? Both.

No calendar for your job? HangTime's built-in work schedule covers the shape of your working life (typical week, usual hours, overnights), and the two work together: connect what has a calendar, set your typical week, override the odd day, and your availability finally tells the truth without you maintaining anything.