HangTime / Guides / Import your work schedule

How to import your work schedule or calendar into HangTime

Your real schedule already lives somewhere — a Google Calendar, a work Outlook, the scheduling app your hospital or restaurant posts shifts to. Retyping it into another app is exactly the kind of maintenance that kills group-planning tools. So HangTime subscribes instead: one link, and your outside life flows in as busy time that Find Time can plan around.

Step 1: Find your iCal URL

Every major calendar can publish a subscription link (a URL ending in .ics, sometimes labeled "iCal," "ICS," or "calendar feed"):

• Google Calendar — Settings → your calendar → "Integrate calendar" → Secret address in iCal format.
• Outlook / Microsoft 365 — Settings → Calendar → Shared calendars → Publish a calendar → copy the ICS link.
• Apple iCloud Calendar — Calendar → share the calendar as a public calendar → copy the webcal link.
• Workplace scheduling apps — many shift platforms offer "sync to calendar" or "export to iCal" in their settings; that link works here too.

Step 2: Paste it in Edit profile

In HangTime, open Edit profile and paste the link in the calendar import section. That's the whole setup.

Step 3: Sync when you like

Imported events show up as busy time on your HangTime calendar, and a tap on sync pulls the latest any time your outside schedule changes. Friends planning with you automatically plan around it — no announcements required, and always at the visibility level you've chosen.

The security part, plainly

• HangTime never reads your phone's built-in calendar. Subscriptions only use the link you paste.
• Every imported iCal URL is encrypted on HangTime.
• Treat the URL like a password. Anyone who has an iCal link can see that calendar — that's how the format works everywhere, not just here. If a link ever leaks, generate a fresh one from your calendar provider and re-paste.

Import, or type it in? Both.

The import covers events. For the shape of your working life — typical week, usual hours, overnights — HangTime's built-in work schedule is often the better tool, and the two work together: import your calendars, set your typical week, override the odd day, and your availability finally tells the truth without you maintaining anything.